Using an electronic lab notebook to deposit data into Edinburgh DataShare

This is heads up about a ‘coming attraction’.  For the past several months a group at Research Space has been working with the DataShare team, including Robin Rice and George Hamilton, to make it possible to deposit research data from our new RSpace electronic notebook into DataShare.

I gave the first public preview of this integration last month in a presentation called Electronic lab notebooks and data repositories:  Complementary responses to the scientific data problem  to a session on Research Data and Electronic Lab Notebooks at the American Chemical Society conference in Dallas.

When the RSpace ELN becomes available to researchers at Edinburgh later this spring, users of RSpace will be able to make deposits to DataShare directly from RSpace using a simple interface we have built into RSpace.  The whole process only takes a few clicks, and starts with selecting records to be deposited into DataShare and clicking on the DataShare button as illustrated in the following screenshot:b2_workspaceHighlightedYou are then asked to enter some information about the deposit:

c2_datashareDialogFilledAfter confirming a few details about the deposit, the data is deposited directly into DataShare, and information about the deposit appears in DataShare.

h2_viewInDatashare2We will provide details about how to sign up for an RSpace account in a future post later in the spring.  In the meantime, I’d like to thank Robin and George for working with us at RSpace on this exciting project.  As far as we know this is the first time an electronic lab notebook has ever been integrated with an institutional data repository, so this is a pioneering and very exciting experiment!  We hope to use it as a model for similar integrations with other institutional and domain-specific repositories.

Rory MacNeil
Chief Executive, Research Space

How can you improve your data management skills?

A range of training courses on research data management (RDM) in the form of half-day courses and seminars have been created to help you with research data management issues, and are now available for booking on the MyEd booking system:

  • Research Data Management Programme at the University of Edinburgh
  • Good practice in research data management
  • Creating a data management plan for your grant application
  • Handling data using SPSS (based on the MANTRA module)
  • Handling data with ArcGIS (based on the MANTRA module)

RDM trainingThese courses and seminars aim to equip researchers, postgraduate research students and research support staff with a grounded understanding in data management issues and data handling.

If you manage research data, provide support for research, or are interested in finding out more about efficient and effective ways of managing your research data these course will be for you.

For detailed information about these courses please go to: http://www.ed.ac.uk/schools-departments/information-services/research-support/data-management/rdm-training

We are also happy to arrange tailored sessions for researchers and research support staff in aspects of research data management from planning through to depositing.  Please contact us at IS.Helpline@ed.ac.uk if you would like to arrange a training session.

Cuna Ekmekcioglu
Senior Research Data Officer
Library & University Collections, IS

New faces at the Data Library

We are pleased to introduce two new staff members who have joined the Data Library team.

Laine Ruus has taken up a six-month post as Assistant Data Librarian, helping out during Stuart Macdonald’s productive secondment at CISER, Cornell University. Laine has worked in data management and services since 1974, at the University of British Columbia, Svensk Nationell Datatjänst, and the University of Toronto. Laine was Secretary of IASSIST for eighteen years. She received the IASSIST Achievement award upon her retirement from the University of Toronto in 2010 and the ICPSR Flanigan Award in 2011.

She is perhaps best known for “ABSM: a selected bibliography concerning the ‘Abominable Snowman’, the Yeti, the Sasquatch, and related hominidae, pp. 316-334 in Manlike monsters on trial: early records and modern evidence, edited by Marjorie M. Halpin and Michael M. Ames. Vancouver: University of British Columbia Press, 1980.”

Pauline Ward, Data Library Assistant, will be contributing to the Data Library and Edinburgh DataShare services for University of Edinburgh students and staff, and helping to deliver new research data management services and training as part of the wider RDM programme. Pauline has a bioinformatics background, and has worked in a variety of roles from curation of the EMBL database at the European Bioinformatics Institute in Hinxton to database development (with Oracle, MySQL, Perl and Java) and sequence analysis at the Wellcome Trust Centre for Molecular Parasitology in Glasgow. She also worked more recently as a Policy Assistant at Universities Scotland.

Pauline said: “It’s great to be back in academia. I am really chuffed to be working to help researchers share their data and make the best use of others’ data. I’m really enjoying it.”

You can follow Pauline on twitter at @PaulineDataWard or check out her previous publications.

Pauline at her desk in the EDINA offices, Edinburgh

by Robin Rice and Pauline Ward
Data Library

New Data Curation Profiles: Edinburgh College of Art

Jane Furness, Academic Support Librarian, Edinburgh College of Art, has contributed two new data curation profiles to the DIY RDM Training Kit for Librarians on the MANTRA website. One data curation profile for Dr Angela McClanahan, and another data curation profile for Ed Hollis. Jane was one of eight librarians at the University of Edinburgh to take part in local data management training.

Jane has profiled data-related work by Dr Angela McClanahan, Lecturer in Visual Culture at the School of Art, Edinburgh College of Art. In the interview Angela discusses the importance of research data management, anonymisation and sharing, long term access to data, and the need to reconsider the term ‘data’ in an arts research context.

Jane has profiled data-related work by Ed Hollis, Deputy Director of Research, Edinburgh College of Art. In the interview Ed discusses the different data owners, rights and formats involved in researching and publishing a book, copyright issues of sharing data and the issue of referring to research materials as ‘data’ in the arts research context.