Highlights from the RDM Programme Progress Report: May to July 2016

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The following key results were highlighted in the RDM Programme Progress Report:

  • There were 42 new users and 69 data management plans created with DMPOnline.
  • An additional 1.5PB has been procured for DataStore’s general capacity expansions.
  • The Roslin Institute has deposited 16 datasets into Data Vault.
  • DataShare upload release (2.1) went live on 23 May 2016.
  • There are now 334 dataset records in PURE, an increase of 124 records from the last reporting period (February to April 2016).
  • 54 datasets have been deposited into DataShare.
  • The University of Edinburgh was recommended as a preferred supplier on the Framework for the Research Data Management Shared Services for Jisc Services Ltd (JSL) for the following Lots:
  • Lot 2: Repository Interfaces
  • Lot 3: Data Exchange Interface
  • Lot 6: Research Data Preservation Tools Development
  • Lot 8: User Experience Enhancements
  • A total of 390 staff and postgraduates attended RDM courses and workshops during this quarter.
  • A total of 3,649 learners enrolled for the 5-week RDMS MOOC rolling course from March through July, 2016 and a total of 461 people completed the course in the same time frame.
  • There were 5,198 MANTRA sessions recorded from May to July with 58 to 60 percent identified as new users.
  • Set up an RDM Forum in collaboration with College of Arts, Humanities and Social Sciences (CAHSS) Research Officer and Research Outputs Co-ordinator. The first RDM forum is scheduled for Wednesday, 7 September 2016.

Data Management Planning highlights

We currently hold sample data management plans for grant applications submitted to the Arts and Humanities Research Council (AHRC) the Economic and Social Research Council (ESRC) and the Medical Research Council (MRC).

 Active Data Infrastructure highlights

DataStore

An additional 1.5PB has been procured for general capacity expansions. This capacity will primarily be deployed to the College of Medicine & Veterinary Medicine (CMVM) and the College of Science & Engineering (CSE).

MRC Institute of Genetics & Molecular Medicine (IGMM) has purchased an additional 1.2PB of capacity, and this is now deployed in their dedicated file system.

Data Stewardship highlights

DataShare

The large data sharing investigation was completed for DataShare and reported previously. Upload release (2.1) went live on 23 May 2016. Download release planned following ‘embargo release’ and ShareGeo spatial data migration.

Data Vault

There was a soft release of Data Vault in February 2016, with the Roslin Institute depositing 16 datasets during this quarter.

PURE

There are now 334 dataset records in PURE, an increase of 124 records from the last reporting period (February to April 2016).

Research Data Discovery Service (RDDS)

Two PhD interns are working on School engagement activities (dataset records into PURE / datasets into DataShare) for Divinity & Division of Infection and Pathway Medicine; contracts end 16 September 2016. One PhD intern retrospectively added DataShare metadata to PURE for data deposits prior to PURE Data Catalogue functionality; contract to end 16 September 2016. A fourth PhD intern (to work with School of Informatics) is awaiting for approval.

Data Management Support highlights

A total of 390 staff and postgraduates attended RDM courses and workshops during this quarter.

Other related research data management support activities to highlight

  • ‘Working with sensitive data in research’ guide was written for research staff and students in social sciences.
  • Another guide is being written on ‘Sharing and retaining data’ for research staff and students in social sciences.
  • Set up an RDM Forum in collaboration with College of Arts, Humanities and Social Sciences (CAHSS) Research Officer and Research Outputs Co-ordinator. The first RDM forum is scheduled for Wednesday, 7 September 2016.

Other activities to highlight

The outcome of Jisc RDM Shared Services bid that was submitted in March 2016

The Procurement Panel has recommended University of Edinburgh as a preferred supplier on the Framework for the Research Data Management Shared Services for Jisc Services Ltd (JSL) for the following Lots:

  • Lot 2: Repository Interfaces
  • Lot 3: Data Exchange Interface
  • Lot 6: Research Data Preservation Tools Development
  • Lot 8: User Experience Enhancements

Unfortunately, the Procurement Panel has decided not to recommend University of Edinburgh for the following Lots:

  • Lot 1: Research Data Repository
  • Lot 4: Research Information and Administration Systems Integrations

National and International Engagement Activities

From May to June

Çuna Ekmekcioglu gave a talk on ”Understanding and overcoming challenges to sharing personal and sensitive data’ at the Recon: Research Communication & Data Visualisation Conference, 24th June 2016, The Edinburgh Centre for Carbon Innovation (ECCI).

Stuart MacDonald and Rocio von Jungenfeld ran three workshops for the IS Innovation Fund project, Data-X: Pioneering Research Data Exhibition, with PhD students from across the University. Introduction to Data-X: Pioneering Research Data Exhibition.

In June

Stuart MacDonald presented peer-reviewed presentation to IASSIST conference, Bergen: Supporting the development of a national Research Data Discovery Service – a Pilot Project.

Robin Rice presented a poster at Open Repositories 2016, Dublin: Data Curation Lifecycle Management at the University of Edinburgh.

Pauline Ward presented a lightning talk at Open Repositories 2016, Dublin:  Growing Open Data: Making the sharing of XXL-sized research data files online a reality, using Edinburgh DataShare.

Stuart MacDonald was an invited speaker at NFAIS (National Federation of Abstracting and Information Services) Fostering Open Science Virtual Seminar: NFAIS Fostering Open Science Virtual Seminar.

In July

Robin Rice gave two presentations (invited and peer-reviewed) at LIBER 2016, Helsinki: University of Edinburgh RDM Training: MANTRA & beyond; Designing and delivering an international MOOC on Research Data Management and Sharing.

Robin Rice filled in for Stuart Lewis as invited speaker for JISC-CNI 2016, London: Managing active research in the University of Edinburgh.

This is the last quarterly report as the Research Data Management (RDM) Roadmap Project (August 2012 to July 2016) came to a close on 31 July 2016.

There will be discussions with the RDM Steering Group to decide how future reporting will be conducted. These reports will be released on the Research Data Blog as well.

Tony Mathys
Research Data Management Service Co-ordinator

 

DataShare upgraded to v2.3 – The embargo enhancement release

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The latest upgrade of Edinburgh DataShare, from version 2.2 to 2.3, brings in several useability improvements.

  • Embargo expiry reminder
    If you want to deposit your data in DataShare, but you want to impose a delay before your files become freely downloadable, you can apply an embargo to your submission – see our “Checklist for deposit” for a fuller explanation of the embargo feature. As of DataShare v2.3, if you apply an embargo to your deposit, DataShare will now send you an email reminder one week before the embargo is due to expire. This gives you time to make us aware if you need the embargo to be extended, or to send us the details of your paper if it has been published, so that we can add those to the metadata, to help users understand your data.
  • DOI added to the citation field immediately
    When your DataShare deposit is approved by the curator, the system mints a new DOI for you. As of version 2.3, DataShare now immediately appends the URL containing that DOI into the “Citation” field, which is visible at the top of the summary view page of your item. The “Citation” field makes it easy for others to cite your data, because it provides them with text which they can copy and paste into any manuscript (or any other document where they want to cite the data). Previously you would have had to click on “Show full item record” to look for the DOI in the “Persistent identifier” field, or wait for an overnight script to paste the DOI onto the end of the “Citation” field.
  • Tombstone records
    We now have the ability to leave a ‘tombstone’ record in place for any DataShare item that is withdrawn. We only withdraw items in exceptional circumstances – for example where there is a substantive error or omission in the data, such that we feel merely labelling the item as “Superseded” is not sufficient. Now, when we tombstone an item, the files become unavailable indefinitely, but the metadata remain visible at the DOI and handle URLs. Whereas until now, every withdrawn item has become completely invisible, so that the original DOI and handle URLs produced a ‘not found’ error.
Screenshot of a DataShare item's citation field with the DOI

Cortical parcellation citation – now with DOI!

Enjoy!

Pauline Ward

Research Data Service

P.S. Many thanks to our software developer at EDINA, George Hamilton, who actually coded all these enhancements to DataShare, which uses the open-source DSpace system. EDINA’s DataShare code is available at https://github.com/edina/dspace .

Data-X Symposium

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Registrations have been coming in thick and fast for the Data-X Symposium to be held on 1 December, Main Lecture theatre, Edinburgh College of Art (programme below).

Data-X is a University of Edinburgh IS Innovation Fund initiative supported by the Data Lab & ASCUS | Art & Science. It brings together PhD researchers from the arts and sciences to develop collaborative data ‘installations’.

To register visit: https://www.eventbrite.com/e/data-x-symposium-tickets-29076676121

Programme:

10.00 – 10.30: Registration & coffee

10.30 – 10.40: Welcome – Stuart Macdonald (Edina, Data-X Project Manager) & Introduction – Dr Martin Parker (Director of Outreach, Edinburgh College of Art)

10.40 – 11.20: Guest speaker: ASCUS & the ASCUS Lab: catalysts for Artiscience- Dr James Howie (Co-Founder, ASCUS)

Session 1 presentations: Chair – Dr. Rocio von Jungenfeld (School of Engineering & Arts, University of Kent)

· 11.20 – 11.35: PUROS Sound Box – Dr Sophia Banou, Dr Christos Kakalis (both School of Architecture & Landscape Architecture, Edinburgh College of Art), Matt Giannotti (Reid School of Music)

· 11.35 – 11.50: eTunes – Dr Siraj Sabihuddin (School of Engineering)

· 11.50 – 12.05: Inside the black box -Luis Fernando Montaño (Centre for Synthetic and Systems Biology) & Bohdan Mykhaylyk (School of Chemistry)

· 12.05 – 12.20: Wind Gust 42048 – Matt Giannotti (Reid School of Music)

· 12.20 – 12.30: Session 1. wrap-up

12.30 – 13.15: Lunch

Session 2 presentations: Chair – Martin Donnelly (Digital Curation Centre)

· 13.15 – 13.30: Elegy for Philippines Eagle – Oli Jan (Reid School of Music)

· 13.30 – 13.45: Feel the Heat: World Temperature Data Quilt – Nathalie Vladis (Centre for Integrative Physiology) & Julia Zaenker (School of Engineering)

· 13.45 – 14.00: o ire – Prof. Nick Fells (School of Culture and Creative Arts, University of Glasgow)

· 14.00 – 14.15: Sinterbot – Adela Rabell Montiel (Queen’s Medical Research Institute) & Dr Siraj Sabihuddin (School of Engineering)

· 14.15 – 14.25: Session 2. wrap-up

14.25 – 15.05: Guest speaker: FUSION – where art meets neuroscience – Dr Jane Haley (Edinburgh Neurioscience)

15.05 – 15.15: Closing remarks: Stuart Macdonald (Edina, Data-X Project Manager)

15.20: Close

Data-X is supported by: The Data Lab, ASCUS, Information Services

Stuart Macdonald
DATA-X Project Manager / Associate Data Librarian
EDINA

Research Data Management (RDM) Forum

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RDM Forum is a newly created platform to bring together both researchers and research & IT support staff from across the University whose role involves helping academics in managing their research data. The aim of the Forum is to share good practice, exchange experiences as well as discuss current and future challenges related to data curation, preservation and publishing. We hope that the Forum will allow its participants to learn from one another and gain a new perspective on some common issues.

The Forum takes the form of meetings as well as e-mail updates (done through the RDM Forum mailing list) and an online platform (SharePoint website) for sharing useful resources, engaging with each other and keeping up-to-date with recent developments in RDM.

The first meeting took place on 7th September 2016. There were 24 in attendance and participants had the opportunity to introduce themselves, ask questions, and provide their expectations and suggestions for future RDM Forum meetings, which have been summarised below:

  • Overcoming challenges:
    • Supporting academic engagement
    • Going beyond funder requirements
    • Engagement beyond training
    • Avoiding last-minute arrangements
    • Addressing concerns about data sharing and reuse
  • Finding solutions that will work
    • Early training
    • Establishing workflows for standard processes
    • Developing an Information Governance structure for data
    • Sharing real-life scenarios
  • Forum structure
    • Forming several user groups focused on specific aspects of RDM
    • Organising meetings around specific themes
    • Updates from Research Data Service team
    • Forum as a platform for training
    • Forum to meet every two months at different locations

The Forum is only open to the University of Edinburgh staff and postgraduate research students. If you are interested in joining the Forum mailing list you can do so at: https://mlist.is.ed.ac.uk/lists/info/rdm-forum
RDM Forum SharePoint website (access by request) is available at:
https://uoe.sharepoint.com/sites/rdmforum

Cuna Ekmekcioglu
Senior Research Data Officer