Resource Lists Service Statement revised: 10 things you need to know

Making the Library easier
Using Resource Lists Academic teaching staff can avoid filling out multiple forms by sending a reading list and completed coversheet to . Provided all the information we need is included, the Library will process E-reserve, print reserve requests and purchase course reading based on a set of ratios.

Resource Lists Service Statement revised
To make this work we’ve had to look closely at our existing library workflows and figure out how we can integrate the work of several different library teams and make sure our colleagues across all the sites know what to expect from Resource Lists.

The Resource List Service Statement provides the detail (and Librarian’s love detail!) that explains who will do what to make sure the Library delivers on the course materials students need. It also explains how we’ll manage exceptions to the rules.

Don’t let the 13 pages put you off reading it. If you want a comprehensive overview of how we’re managing Resource Lists this year, this document is for you! Resource List Service Statement v2 (PDF) If not, you’ll find all the essential information our webpages:

Resource List Service Statement: 10 things you need to know

1.No information, no action (Section 6.2)
If course organisers want the Library to process e-reserve scan requests, order new or additional copies of (e) books and move books to HUB or Reserve, you need to give us some information!

2. Lists will be published (Section 6.4)
This year, if the Library creates your Resource List, we’ll publish it before handing it over. You’ll still  be able to review and edit the list but we hope this will result in more published lists for students and fewer emails from us.

3.Remember to request a review (Section 6.6)
Request a review of your Resource List if your list is new or you have made significant changes. The onus is on you to ask the Library to review the list. If you don’t request a review no book orders or e-reserve scans will be processed.

Request a review if:

  • It’s a brand new list
  • Student numbers have changed
  • Resources have been added or removed
  • Priorities (Essential, Recommended, Further Reading) assigned to resources have changed
  • A new E-reserve scan is required

4.HUB/Reserve ratios (Section 9.1)
To improve accessibility, new copies of ‘Essential’ texts will be distributed across HUB Reserve, Short and Standard Loan, as per some new ratios. The Service Statement shows how many copies go where. For example 20 copies of an ‘Essential’ book will now be distributed as follows: 8 copies in HUB/Reserve, 7 in Short Loan and 5 in Standard Loan.

5.How we manage editions (Section 6.2)
Let us know if a specific edition, other than the most recent, is required, otherwise, we will use the references provided on a reading list to check Library holdings and will add the most recent edition held, regardless of the references supplied. If you want to use a specific, non-current, edition, a note should be added to the submitted reading list to highlight the edition required or use ‘Note for Library’.

6. New Acquisitions and e-reserve scans (Sections 6.7, 8.3)
A change here. When a new (e)book arrives or a scan is ready the Library will update the Resource list and re-publish it. If there are unpublished changes on the list, we’ll get in touch with you first to check it’s okay to publish

7. Out of print books (Section 7.7)
If a book is found to be out of print, a single copy will be purchased. The Course Organiser will be notified by the Library if this is the case.

8. E-reserve (Section 8.1)
When an E-reserve scan request is made for a chapter (or 5%) of a book and the Library is able to provide a scanned copy of the chapter (or 5%) NO additional copies will be purchased automatically. If Course Organisers would like additional copies purchased, they should annotate their reading list or use ‘Note for Library’ to make the request.

9. Deadlines (Section 10)
Course Organisers who would like the Library to create their Resource List(s) should send their Reading List with completed coversheet to  by: 4th July 2016

Course Organisers creating new lists or updating existing Resource Lists should submit their list for review by: 18th July 2016

10.Help, workshops & 1-2-1s
The Library Learning Services team is here to answer your Resource List questions and to provide workshops or 1-2-1 sessions. Contact us