DiscoverEd and Resource Lists

On 8th June DiscoverEd moved to a new platform.

The new interface of DiscoverEd will now include several Resource List related features, including closer integration between the two systems.

Now when browsing, if an item is on a Resource List, a label will appear under the item record.

Clicking and opening an item record in DiscoverEd will now include a live link to any Resource Lists that uses this title.

Also, when browsing DiscoverEd, you can add items to your Resource List or Collection.

Simply select Collection or the relevant Resource List and list section and select Add to A Resource List or Collection

Collection in Leganto and the My Favourites in DiscoverEd are now the same list of resources. When you add an item in My Favourites in DiscoverEd it will also appear in your Collection in Resource Lists. Use this feature to save items to add to a Resource List later, or to add an item to multiple lists.

You can also add items to your Collection by simply clicking on the push-pin icon to the right of the item title

For more help on using DiscoverEd with Resource Lists contact: Library.Learning@ed.ac.uk

Times may be a-changin but they don’t have to be confusing! Here’s a quick look at the new Leganto interface changes.

1. The left side menu will be replaced with a drop-down hamburger style menu:

You will still find all your old favourites here: Lists, Collection and Find Lists, but in a collapsible menu that gives you and your students more room to view your resource list materials.

2. Changing the list title and course description information will now behave more like they do when editing section headings, with the Edit option now appearing under the three dot (…) menu:

Select Edit, make your changes, and hit save.

3. The Add Items menu has been simplified to show all option available to add resources to your Resource List.

Library Search finds resources currently available by the Library and allows you to add them to your list. This search works just as if you were searching DiscoverEd using title and author keywords.

Using Blank Form you can create a citation from scratch; this option is best used to add materials you’ve created yourself or to add items not held by the Library (instead of using Cite it!) – remember to add the URL in the ‘source’ field if this is an online resource.

Collection will allow you to add items you have previously saved to your collection; you can either drag and drop the item into your Resource List or pick a section from the drop-down menu and click Add. This option is especially useful if you want to add the same item to your list several times or to different lists.

The File option can be used to add a file directly to your Resource List. This option should only be used to upload files where you directly hold the copyright and are happy to share the file with all users with a University Login. When adding files, the copyright declaration will default to “No declaration” and files added with this status will NOT be visible to students until cleared by the Library.

Send your list for review (using the button at the top of the list), the Library will check the file and if there are no copyright concerns, we’ll make the file accessible to students. If there are any issues, we’ll be in touch.

For more information on copyright and Resource Lists, please see our website: https://www.ed.ac.uk/information-services/research-teaching-staff/resource-lists/user-guides

Resource Lists rollover

The annual Resource Lists rollover is scheduled for  7th June 2021.

On 7th June the Library will start the annual Resource Lists rollover when we will copy lists used in 2020/21 and create a new version for use next academic year (2021/22). Lists from 2019/20 will also be rolled over if the corresponding course is delivered in 2021/22.

Action required

No action is required from you until the rollover is complete. However, if you plan to start working on a Resource List for 2021/22 before 7th June, please contact Library.Learning@ed.ac.uk and we’ll set you up with a new version of your list to edit before the rollover is complete.

Change freeze

Please do not edit your 2020/21 list after 5pm on 4th June as any changes made after this time may not be rolled over.

What will happen after rollover?

Your new 2021/22 Resource List will be available to review and edit via http://resourcelists.ed.ac.uk  and from the new course instance in Learn.

During week beginning 7th June, the current 2020/21 version of your Resource List will become read only. Students and staff will still be able to access previous years’ lists either via the corresponding year’s course in Learn or via http://resourcelists.ed.ac.uk

Next steps

I’ll send a reminder a week before rollover and an email w/c 7th June to let you know rollover has completed as expected.

There’s more information on managing your course reading (using Resource Lists) in 2021/22 on the Resource Lists webpage.

If you have any questions, please get in touch Library.Learning@ed.ac.uk

Resource Lists for 2020/21 available for review and editing

Resource List rollover 2020 is complete and Resource Lists for 2020/21 are now available for Course organisers to review and edit.

The Library has copied 2019/20 Resource Lists (both published and in draft)  for use in the new academic year. We’ve also copied any Resource Lists from 2017/18 and 2018/19 for courses that didn’t run last year but are running in 2020/21.

Last year’s Resource Lists (except Vet and COL) will shortly become read only. Please edit the 2020/21 version of your list for next academic year.

Students can still access previous years’ lists either via the corresponding year’s course in Learn or via http://resourcelists.ed.ac.uk  (they must select ‘ALL’ or ‘Inactive’ to find non-current years’ lists).

Post rollover checks:

  1. Find your Resource List for 2020/21
  2. Check you and colleagues can edit the list as expected
  3. Check the list is associated with the correct 2020/21 course code
  4. Update any links to your Resource List
  5. Review and edit your Resource List for Semester 1 2020/21
  6. Contact: Library.Learning@ed.ac.uk if you have any issues with your 2020/21 Resource List.

1 Find your 2020/21 Resource List

Check that your Resource Lists for 2020/21 are available as expected. Go to the Resource Lists homepage: http://resourcelists.ed.ac.uk

Login by clicking on ‘Guest’ in the top right and click on ‘Lists’

You should be able to see your 2020/21 list here.

If you don’t see your 2020/21 list in your ‘Lists’ go back to the search box and search for your list using the course code or list name.

If you don’t find your list as expected, please contact Library.Learning@ed.ac.uk

2 Check you and colleagues can edit the list as expected

You can check if you can edit a list by clicking on the Resource List menu. If you have editing permissions you will see a range of options on the drop-down menu, including ‘Publish’, ‘Unpublish’ and ‘Manage course association’.

If you only have the option to ‘Export’ and ‘Print’, check you’re logged in. If you can see your initials in the top right hand corner you’re logged in.

If you are logged in and still can’t see options to edit the list, contact Library.Learning@ed.ac.uk and we’ll give you editing rights to the list.

You can check who has editing rights to the Resource List by clicking on Collaborators in the right-hand panel. To add or remove list editors, click on Manage collaborators.

3 Check the list is associated with the correct 2020/21 course code

New versions of Resource Lists are associated with a 2020/21 course code. This is displayed underneath the list title:

Resource Lists need to be associated with a course code in order for the link to the list in the corresponding Learn course to work.

Check your Resource Lists are linked to the correct 2020/21 course code. If you need to change the course code associated with your list, go to the list menu and select ‘Manage course association’

 

And then type in the course code you would like to associate your list with and save by clicking ‘Associate & close’.

4 Update any links to your Resource List

A permalink is a stable link to a Resource List, which you might use in a course handbook or course webpage to link to your Resource List. Do not use the link in the browser – it will break!

If you use permalinks, please remember to update the links to point to your new 2020/21 lists.

To find the permalink for your Resource List: Click on Reading list options (the three dots at the top of the list), then Permalink and To list.

The permalink will now appear in a pop-up window. Copy the permalink to use in your Learn page or course handbook.

5 Review and edit your Resource List for Semester 1 2020/21

Make sure you’re editing the 2020/21 version of your list! The 2020/21 course code will be displayed underneath the list title.

For more information about editing your lists, watch this video Editing your Resource List

This short guide provides an overview of how the Library will manage the provision of Library materials for teaching for Semester 1 202/21: Manage your course reading Sem 1 2020/21

Key points:

  • All Essential items should be available to students online
  • Prioritise readings on your list using Essential, Recommended and Further reading
  • The library will check all Essential items for e-book availability
  • If an e-book is not available, the Library will try to source a copyright-compliant digitisation of key chapters/pages
  • No multiple copies will be purchased. Single copies of print books will be purchased to allow for scanning.

Deadline

When you’ve finished editing your list, please remember to send your list to the Library for review by Monday 13th July use the button at the top of the list to do this.

If you’d like the Library to set up a new list, please send us your annotated list using the online form by  Monday 13th July https://edin.ac/resource-list-request-form

Please remember to prioritise items on your list using the ‘Essential’, ‘Recommended’ and ‘Further reading’.

If you don’t prioritise the readings on your list, the Library will not take any action to provide access.

6 Contact us

Please contact Library.Learning@ed.ac.uk if you would like any help or have any questions about Resource Lists.

Your Academic support Librarian can provide help and advice on online Library Resources.

User guides, videos and bitesize sessions

For more information about using Resource Lists, please see the user guides and short videos on the Library website.

We’re also running Resource Lists Library Bitesize sessions which you can book on MyEd: https://edin.ac/2FXpv1q 

If the dates don’t suit and you’d like to arrange a school-based workshop, demo, Q&A or 1-2-1 via Teams, please get in touch with Library.Learning@ed.ac.uk

Resource Lists: Semester 2 Checklist

There are five quick checks Course organisers can make to ensure students have access to their Semester 2 Resource Lists and key readings:

1. Is there a published 2019/2020 version of the course Resource List?

If not, get in touch and we can copy a previous year’s list for use in Semester 2. You can check if there is a list for a previous year by searching on the Resource Lists homepage.  Change course status to ‘ALL’ to view Resource Lists from previous years.

2. Have you made the link in the Learn main menu visible to students?

We want students to be able to access their Resource Lists form their Learn course.  There are three requirements:

  1. The Resource List needs to be published
  2. The Resource List needs to be linked to the same course code used on Learn (see point 3 below)
  3. The ‘Resource Lists’ link on the main menu in Learn needs to be visible. NB: The Library does not do this – Course organisers, Learning Technologists or School admin staff (depending on School practice) are responsible for making the link visible. 

If there is a checkbox with a score through it next to the ‘Resource List’ link then the link is NOT visible to students 

To enable the ‘Resource Lists’ link on Learn  follow this guidance or contact your Learning Technologist.

Once the ‘Resource List’ link is enabled, test it – if you can click through to the list it should be working for students. The link won’t work in student preview mode on Learn – this is expected behaviour.

3. Is your Resource List associated with the correct course code?

The Resource List needs to be linked to the correct 2019/20 course code. If it’s not, students won’t be able to access their list from Learn.

You can see the course code at the top of the list in blue. The academic year is also displayed here.  Make sure (2019/20) is part of the code.

If the course code isn’t correct, you can associate the list with the correct code.

Step 1: Selecting ‘Manage course association’ from the list menu

Step 2:  Click ‘Remove this course’

 

 

 

 

 

 

 

 

Step 3: Search for the 2019/20 code.

Step 4: Associate and close

If you can’t find a course code, get in touch with Library.Learning@ed.ac.uk and we’ll add the code and link the list. 

4.If you are a new Course Organiser, do you and your colleagues have access to edit the course Resource List?

If you are a new Course organiser or don’t have editing rights to your course list, contact Library.Learning@ed.ac.uk and we’ll set you up with the necessary permissions.

If you would like to invite colleagues to edit a list:

Step 1: Click on ‘Collaborators’ (top right of the screen), then on ‘Manage collaborators’

Step 2: Start typing the name of the person you’d like to add (you can also use their UUN). Select the person from the drop down menu.

Step 3: Decide if they will have managing or editing rights

Step 4: Send an invitation. The person added will receive an email notification containing a link to the list.

5.Have you made any required changes to your list?

You can edit your list at any point throughout the year. If no action is required from the Library (eg make a purchase or provide a scan) then you don’t need to send the list for review.

There are some guides and short videos to help you edit your list.

How to edit your list

This video shows you how to add, move and delete resources on a list:

Contact Library.Learning@ed.ac.uk if you have any questions about Resource Lists.

Resource Lists – new look

The Resource Lists (Leganto) interface has a had a makeover in time for the start of the new academic year.

The list menu (…) where you ‘ll find the option to publish, export and view the list as a student has moved from the left to the top right of the screen:

 

The font and colour have also changed and the links on the left have been replaced by icons.

 

 

Resource Lists: new list view

New List view

We’ve changed the default view of Resource Lists so when you go to a Resource List you’ll see the section headings listed instead of all the citations.

We think this will make it easier for students to find the relevant readings for their week or topic of study and, as there are fewer citations in a section, it will load quicker than a full list.

Toggle to expand or collapse your Resource List

You may have noticed this toggle icon at the top of your Resource List .

This icon allows you to collapse and expand your Resource List and toggle between two views:

  1. Sections headings (‘collapsed’ view)
  2. Full list view

The collapsed view looks like this:

The ‘collapsed’ list view displays section headings and shows the number of citations in each section. To view the items in the section click on the heading. Click on the heading again to close the section.

To expand the list and see all the citations on the list click on the toggle icon .

Student help

There is a short video and guide for students highlighting some key features which will help them use their Resource Lists. Students can find the guide and video under the ‘Useful Links’ on their Resource Lists.

Resource Lists Framework

The Resource Lists Framework states that Resource Lists are the preferred route to manage library materials for teaching, summarises the service you can expect from the Library and outlines good practice.

The Resource List Framework has been developed by Library & University Collections in consultation with, and is supported by, Learning and Teaching Committee, Library Committee and the Vice Presidents of Education and Activities & Services from the Students’ Association.

Key features of the Framework:

  • States that Resource Lists are the preferred route to request Library resources for teaching;
  • Communicates key information to staff on use of the Resource Lists service;
  • Includes definitions of the priorities used for Resource List readings, ‘Essential, ‘Recommended’, and ‘Further reading’.
  • Encourages Course Organisers to make use of digital formats, when possible;
  • Sets out roles and responsibilities for Course Organisers and the Library.

Read the Resource Lists Framework in full

Suggested good practice

The Framework encourages Course Organisers to consider how students will access key materials and manage their course reading. Working in consultation with the Vice Presidents of Education and Activities & Services from the Students’ Association, seven principles of good practice have been suggested and are described in the Framework.

‘Resource Lists are most useful to students if they are…’

  1. Easy to access
  2. Clearly laid out
  3. Prioritised and annotated
  4. Up to date
  5. Realistic
  6. Collaborative
  7. Made available to the Library in good time.

Feedback and review

The Library will review the Resource Lists Framework and service in consultation with Course Organisers and Edinburgh University Students’ Association and update as required.

If you would like to comment or provide feedback on the Framework, please contact Library.Learning@ed.ac.uk

Rollover 2019 is complete!

The Library has now made copies of the 2018/19 Resource Lists for use in the new academic year. Please check that your 2019/20 Resource List is available.

If you go to the Resource Lists homepage: http://resourcelists.ed.ac.uk You can see that the new lists are attached to a 2019/20 course code. This is displayed underneath the list title:

I can’t see my 2019/20 Resource List – what do I do?

If you don’t see your 2019/20 list in your ‘My Lists’ and/or can’t find it on http://resourcelists.ed.ac.uk   please contact Library.Learning@ed.ac.uk

I can’t find my 2019/20 course code- what do I do?

If you are setting up a brand new list and want to associate it to a 2019/20 course code but don’t see the 2019/20 code in the drop down list, please contact Library.Learning@ed.ac.uk

Manage collaborators

You can check who has editing rights on the list by clicking on Collaborators in the right-hand panel. To add or remove list editors, click on Manage collaborators.

Editing Resource Lists for next year

Please make sure you’re editing the 2019/20 version of your list!

The 2019/20 course code will be displayed underneath the list title, but if you are unsure – or can’t find your new list – please get in touch with Library Learning Services at Library.Learning@ed.ac.uk

For more information about editing your lists, have a look at the user guides on our website.

When you’ve finished editing your list, please remember to send your list to the Library for review by 22nd July – use the button at the top of the list to do this.

What happens to the 2018/19 Resource Lists?

The 2018/19 version of the list will become READ ONLY.

After rollover, students will be able to access previous years’ lists either via the corresponding year’s course in Learn or via http://resourcelists.ed.ac.uk  (after 18th August, they must select ‘ALL’ or ‘Inactive’ to find non-current years’ lists).

Permalinks

A permalink is a stable link to a Resource List, which you might use in a course handbook or course Learn page. If you do use permalinks, please remember to update the links to point to the new 2019/20 lists. To find the permalink for your Resource List:

Click on Reading list options (the three dots at the top of the list), then Permalink and To list.

 

 

 

 

 

 

 

 

 

 

 

 

The permalink will now appear in a pop-up window. Copy the permalink to use in your Learn page or course handbook.

 

Resource Lists deadlines for Semester 1 2019/20

If you’d like the Library to set up your list, please send us your annotated list using the online form https://edin.ac/resource-list-request-form by 15th July.

Alternatively, if you’re working on your list yourself, send your list in for review by 22nd July. Please remember to prioritise items on your list using the ‘Essential’, ‘Recommended’ and ‘Further reading’ tags. To request copyright-compliant digitisations, use the ‘Digitisation’ tag and ‘Library discussion’ to provide page numbers or chapter details of pages you’d like scanned.

User guides and workshops

For more information about using Resource Lists, please see the user guides on our website.

We’re also running Resource Lists workshops over the next few months – full details in our earlier blog post.

If the dates don’t suit and you’d like to arrange a school-based workshop, demo, Q&A or 1-2-1, please get in touch with Library.Learning@ed.ac.uk

Contact us

Please contact Library.Learning@ed.ac.uk if you would like any help or have any questions.

Rollover 2019

What is rollover?

Each year, in June, the Library makes copies of the current year’s Resource Lists for use in the new academic year.

When is it happening?

The Library will rollover Resource Lists w/b 10th June. We’ll aim to compete rollover on Monday 10th June.  An email will be circulated to the list when rollover is complete.

Vet lists will be rolled over at a later date (TBC).

What do Course Organisers need to do?

  1. Don’t edit your Resource List between Sunday 9th -Monday 10th June while the rollover is underway.
  2. Don’t start editing your 2018/19 list for use in 2019/20 – if you’re keen to get started on a new list for next year, read on and follow the guidance below.

What will happen when lists are rolled over?

If your course is running in 2019/20, then we will make a copy of your current Resource List and create a new version of the list for use next year (2019/20). Please note: draft Resource Lists won’t rollover unless they are linked to a course code. 

After rollover, the current 2018/19 version will become READ ONLY. If you are listed on EUCLID as the course organiser, you will be able to edit the 2019/20 list once rollover is complete.

Editing Resource Lists for next year

Any changes for next year should be made to the new 2019/20 version of your list which will be available w/b 10th June.

If you would like to start editing an existing list for use next year before 10th June please make a copy and edit the new version. You can link the list to the 2019/20 course code and publish the list after rollover is complete (you will also have to delete the rolled over list).

How to Duplicate a Resource List

Brand new lists for 2019/20

You can work on brand new lists now but wait to publish them until after rollover is complete and the 19/20 course codes are available.

Course codes

Course codes are displayed on ‘My Lists’ under the Resource List title (see red box below) and at the top of a Resource List. The course code contains the year. Check the code to make sure your editing the correct version of a list.


Student access

After rollover, students will be able to access previous years’ lists either via the corresponding year’s course in Learn or via http://resourcelists.ed.ac.uk  (after 18th August, they must select ‘ALL’ or ‘Inactive’ to find non-current years’ lists).

Please don’t unpublish your 2018/19 lists. We’ve had a strong steer from Library Committees that lists should remain accessible to students in line with the retention of courses on Learn.

2017/18 lists

If you’ve got Resource Lists for courses that ran in 2017/18, which are running again in 2019/20 (but didn’t run in 2018/19), these will be rolled over and linked up to the 2019/20 course code.

Lists for courses not running in 2019/20

Similarly, if you have Resource Lists for any courses which won’t be running in 2019/20, but will be running the following academic year, please be assured that your lists will be kept and rolled over for 2020/21.

Active and inactive courses

At rollover, all the new 2019/20 courses will be loaded with default start and end dates. For the period between 10th June and 18th August, there will be two active versions of each course: the 2018/19 and the 2019/20 version.

After 18th August, the 2019/20 courses will remain ‘active’ and the 2018/19 courses will change to ‘inactive’. From this date, students must select ‘All’ or ‘Inactive’ to find non-current years’ Resource Lists.

 

Contact Library.Learning@ed.ac.uk if you would like any help or have any questions.