Monthly Archives: May 2019

Rollover 2019

What is rollover?

Each year, in June, the Library makes copies of the current year’s Resource Lists for use in the new academic year.

When is it happening?

The Library will rollover Resource Lists w/b 10th June. We’ll aim to compete rollover on Monday 10th June.  An email will be circulated to the list when rollover is complete.

Vet lists will be rolled over at a later date (TBC).

What do Course Organisers need to do?

  1. Don’t edit your Resource List between Sunday 9th -Monday 10th June while the rollover is underway.
  2. Don’t start editing your 2018/19 list for use in 2019/20 – if you’re keen to get started on a new list for next year, read on and follow the guidance below.

What will happen when lists are rolled over?

If your course is running in 2019/20, then we will make a copy of your current Resource List and create a new version of the list for use next year (2019/20). Please note: draft Resource Lists won’t rollover unless they are linked to a course code. 

After rollover, the current 2018/19 version will become READ ONLY. If you are listed on EUCLID as the course organiser, you will be able to edit the 2019/20 list once rollover is complete.

Editing Resource Lists for next year

Any changes for next year should be made to the new 2019/20 version of your list which will be available w/b 10th June.

If you would like to start editing an existing list for use next year before 10th June please make a copy and edit the new version. You can link the list to the 2019/20 course code and publish the list after rollover is complete (you will also have to delete the rolled over list).

How to Duplicate a Resource List

Brand new lists for 2019/20

You can work on brand new lists now but wait to publish them until after rollover is complete and the 19/20 course codes are available.

Course codes

Course codes are displayed on ‘My Lists’ under the Resource List title (see red box below) and at the top of a Resource List. The course code contains the year. Check the code to make sure your editing the correct version of a list.

Student access

After rollover, students will be able to access previous years’ lists either via the corresponding year’s course in Learn or via  (after 18th August, they must select ‘ALL’ or ‘Inactive’ to find non-current years’ lists).

Please don’t unpublish your 2018/19 lists. We’ve had a strong steer from Library Committees that lists should remain accessible to students in line with the retention of courses on Learn.

2017/18 lists

If you’ve got Resource Lists for courses that ran in 2017/18, which are running again in 2019/20 (but didn’t run in 2018/19), these will be rolled over and linked up to the 2019/20 course code.

Lists for courses not running in 2019/20

Similarly, if you have Resource Lists for any courses which won’t be running in 2019/20, but will be running the following academic year, please be assured that your lists will be kept and rolled over for 2020/21.

Active and inactive courses

At rollover, all the new 2019/20 courses will be loaded with default start and end dates. For the period between 10th June and 18th August, there will be two active versions of each course: the 2018/19 and the 2019/20 version.

After 18th August, the 2019/20 courses will remain ‘active’ and the 2018/19 courses will change to ‘inactive’. From this date, students must select ‘All’ or ‘Inactive’ to find non-current years’ Resource Lists.


Contact if you would like any help or have any questions.