Simon Smith joins the Research Data Support Team

It has been a long pandemic, and some bright spots are beginning to appear on the horizon. One of them is that we have a new professional joining our team, to work with Kerry Miller in the role of Research Data Support Officer – Simon Smith.

The University’s Digital Research Services programme makes it possible to fund this post for the Research Data Service – deemed an essential addition following a period of reduced resource, because of the need to increase outreach, training and awareness, and take-up of services in the light of the new Research Data Management Policy.

portrait of Simon SmithSimon has worked in Research Data Management since 2015, when he joined the Open Research Team at the University of Surrey. He has spent his time helping to develop a range of research data management (RDM) services, implementing two repositories, and learning to love data management planning. He is genuinely interested in issues around data licencing and sensitive/personal data. His teaching and research background is in philosophy, in the service of which he edited a scholarly journal. Now, however, he is slightly obsessed with James Joyce’s Ulysses.

Simon has been in post for nearly 2 weeks, and is keen to meet researchers and their supporters from all corners of the university – please send any and all invitations to come chat about RDM to data-support@ed.ac.uk! We look forward to gaining from Simon’s insights and experience.

Robin Rice & Simon Smith
Library & University Collections

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Righting Letters – Conserving the Lyell Collection

Today we have the first installment of a two-part series from Sarah MacLean. Sarah is here on an 8-week internship funded by the NMCT to help with the conservation of the collection of Sir Charles Lyell (1797 – 1875).


As my career in conservation progresses, I find myself drawn most to objects and collections that give insight into the more personal, human aspects of history and heritage. Kings and Queens and famous faces are all very well but I’m more interested in the lives of everyday people – in their passions and machinations, and in how they interacted with the world around them.

Throughout my studies and previous work, I have had ample opportunity to see and conserve this kind of history. Most recently, I worked on the conservation and digitisation of the 1921 Census of England and Wales where I saw first-hand the lives of ordinary people, a snapshot of the nation captured in a single day. And now, as an intern working on the Sir Charles Lyell Collection, I see similar opportunities to preserve and elevate the more unique and personal aspects of the great man’s life.

Sir Charles Lyell (1797 – 1875) was a Scottish geologist and scholar whose discoveries informed a significant shift in our understanding of the Earth and its history. Lyell posited that the geological processes that shaped the Earth are still active in the modern era and through extensive fieldwork, travel, popular lectures, and his best-selling books, he became internationally famous and respected by many scientific communities.

He also corresponded with near-innumerable members of these communities with professional and personal relationships often spanning the entirety of his career in the same way that his precious notebooks do. It is this varied and extensive correspondence that I have been working steadily to conserve and rehouse during my time at the Centre for Research Collections.

Open letter where the bottom edge is worn and has multiple small tears. Along the top is a large tear down vertically of the top quarter. A hole in the middle of the page obstructs the margins. In the second photo, the edge tears have been repaired, and the hole is supported by a thin layer of tissue paper.

A letter from Lyell’s correspondence before and after conservation treatment

This part of the Lyell Collection comprises 22 boxes containing thousands of letters and other documents. Typically, I assess and conserve 1-2 boxes in an average working day and so anticipate completing this work by my 6th week here at the CRC. I re-label each folder of correspondence individually before assessing and conserving its contents as needed. Typically, this work extends to flattening folds and plane distortions, surface cleaning using chemical sponge, undertaking tear repairs, and infilling small lacunae using Remoistenable Tissue (lightweight Japanese paper impregnated with an adhesive that is reactivated with moisture).

My work on the 1921 Census prepared me well for my work on the Lyell correspondence – not only have I built considerable aptitude with my chosen repair material, but I also greatly enjoy the nitty-gritty remedial nature and consistency of the work. However, this consistency and regularity is not to say that the Lyell correspondence has not already yielded some wonderful surprises.

Often, these surprises have come in the form of unique drawings, maps, and other larger format works coloured with an array of aesthetically pleasing pigments. From the coastline of Louisiana to coal deposits in the Scottish Highlands, these works have the potential to tell us not only about Lyell’s working processes and the areas of study he thought most important, but to give greater insight into his personal quirks alongside those of the people with whom he corresponded.

Pencil and red ink of a conical volcano erupting with smoke. A small village is drawn in the lower left corner.

A small drawing showing an erupting volcano illustrating Lyell’s interest in volcanology.

These larger works often pose interesting conservation challenges too. Their scale means that they have been folded to fit their envelopes or other housings and the mechanical stresses this puts on the paper has led in many places to weakness and tears. The repairs that I undertake must not only be neat and visually pleasing but must also be robust enough to withstand handling and consultation as well as the object itself being carefully folded again and returned to its housing.

I have also had the opportunity already during my time at the CRC to tackle Lyell’s collection of geological specimens and discovered a heretofore unknown little example of such a specimen within his correspondence – another pleasant surprise.

Crumpled within a small envelope, I have been unable yet to discover what type of stone these pieces are comprised, but I have been able to rehouse them, encapsulating them in Melinex for the time being so that they can be viewed and consulted without the need for direct handling.

On top of an envelope, laying on wrapped white paper and cotton wool are two sharp yellow shards.

Two small geological samples discovered within an envelope in Lyell’s correspondence.

All the work I have undertaken thus far on the Lyell correspondence has been done with that knowledge that the collection is, at its core, is to be used and learned from. This need for accessibility interests me just as much as the unique and personal stories within Lyell’s correspondence because I believe strongly that the more accessible we are able to make the Lyell Collection and others like it, the greater the impetus will be for such treasures to be preserved and protected in the future.

 

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True crime podcasts: finding the real story in law reports

If you listen to true crime podcasts you may recently have heard Bad People (BBC Sounds) report on the story of little Helen Priestley, a child from Aberdeen who was killed in 1934 in a case famously referred to as the ‘Aberdeen Sack Murder’. The evidence from this case was analysed and presented in part by Dr Sydney Smith, Regius Professor of Forensic Medicine at the University of Edinburgh and a forefather of forensic pathology, who used bacteria from vomit and hairs found inside a sack to identify the suspect Jeannie Donald. The jury deliberated for only 18 minutes before returning a guilty verdict. This made Mrs Donald one of the first people in the world to be convicted on the basis of forensic evidence.

Digitised version of the Daily Record front page from July 1934. Headline reads 'Woman condemned to hang: Jurywomen weep at sack trial verdict'. Photographs of Helen Priestly (victim, aged 8) and Jeannie Donald (accused) feature below the headline.

Image of Daily Record newspaper dated Tuesday 24th July 1934.

Although there are some sources online to back up the podcast’s story (such as from an article on Aberdeen Live, or an entry which might be useful for background reading on Murderpedia), as a librarian with a world of Scottish legal resources at my fingertips I felt it was important to verify the reporting of the story with good academic resources. I was particularly interested in how the case was reported in Justiciary Cases, however when searching Westlaw I found that access to the archive of material online from 1934/1935 is incomplete. If I were on-campus I’d be able to visit the Law Library to find the item in print, and even though I’m working remotely I could request scans via the Scan & Deliver service, however as this is just out of interest and not for research I thought I’d persevere online. Not to be deterred, I decided to try my luck with HeinOnline as I know it provides good access to many historical resources for Scots Law.

When I clicked through to Hein’s Scottish Legal History section and searched for ‘Jeannie Donald’ in the text box the first article of commentary I found was by William Roughead Juridical Review 46 Jurid. Rev. (1934). While skimming through the case I began to wonder if there was a market for significant crime reports being read aloud as audiobooks rather than podcasts, as Roughead’s analysis of the case made for engaging reading!

MURDER has a magic of its own, its peculiar alchemy.
Touched by that crimson wand things base and
sordid, things ugly and of ill report, are transformed into
matters wondrous, weird, and tragical. Dull streets
become fraught with mystery, commonplace dwellings
assume a sinister aspect, everyone concerned, howsoever
plain and ordinary, is invested with a new value and
importance as the red light falls upon each.

Although I couldn’t locate more information from Session Cases or another legal report, the 46 pages of Roughead’s account certainly provided a great deal of detail. I also found from searching online that a PhD student in Manchester used Sydney Smith’s writing up of the case from 1940 in the Police Journal 13, no.3 (1940): 273-87 as part of his thesis, and so was able to find further analysis of the case in that way. (Please note: The Police Journal is currently outside our subscription but if relevant for research it would be possible for the library to secure access using the Interlibrary Loan service.).

If you’re struggling to find good academic resources related to a case or legislation, you may find the following resources to be helpful:

If you feel that you’re familiar with these resources but need a bit more guidance, why not book a one-to-one appointment with a law librarian. We offer bespoke 30 minute appointments to help you with your area of study; simply book the date and time that works best for you using the MyEd booking link. A week before the appointment date we will contact you to ask for information about your query or area of interest, and then we will arrange either a Teams call or a location to meet in person.

If the appointment times listed don’t suit or you have any queries you’d like email assistance with, please contact us on law.librarian@ed.ac.uk.

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New resources: Cambridge University Press Etextbooks

We like to keep our staff and students updated on any new items we have access to in the library. This month we bring news of several ebooks which have been added to our collection from Cambridge University Press:

Cover of Contract Law book    Cover of Foundations of taxation law book   Cover of Public international law book   

If you’d like to explore our collection further you can use DiscoverEd to search for books that interest you. A guide to using DiscoverEd can be found here, or alternatively there’s a video on searching here.

If we don’t have what you’re looking for, you could request new materials for our library using the Student Request A Book (RAB) form here, or if you are a member of staff you can use the CAHSS form to request materials for your research.

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Edinburgh Open Research Conference – Call for Contributions

The University’s Library Research Support Team and grassroots organisations Edinburgh ReproducibiliTea and Edinburgh Open Research Initiative (EORI) are joining forces to launch the first Edinburgh Open Research Conference.  Which will be held in the John McIntyre Conference Centre and Online on the 27th May 2022. If you would like to participate in this exciting new event then This Call for Contributions is your invitation to get involved.

Introduction

Open research (a.k.a. “open science” or “open scholarship”) refers to a collection of practices and principles around transparency, reproducibility and integrity in research.

As an active member of the League of European Research Universities (LERU) and a signatory of DORA, Edinburgh is committed to making open research the new normal by supporting and encouraging the adoption of good open research practice throughout the University. This represents a significant change in the way research will be conducted, and how the next generation of researchers will be trained. That is why we are launching this new conference.

You will hear about the work the University is doing to support your move towards Open Research, but more than that it will be a chance for you to discuss the challenges and opportunities that Open Research will bring to your work, and to network with colleagues from other disciplines and institutions who will be facing those too.

We are also excited to announce that our keynote speaker for this conference will be Professor Stephen Curry from Imperial College London, who also is the Chair of DORA.

The conference will be free to attend and is open to those within the University of Edinburgh as well as external attendees, from all disciplines, backgrounds, and roles. In particular, we are hoping to welcome undergraduate and postgraduate students to this event.

The schedule will consist of talks, workshops and poster sessions, both with internal and external presenters.

Further Information about the conference can be accessed from the Edinburgh Open Research Conference 2022 | The University of Edinburgh webpage which will be updated regularly.

How to Contribute

If you would like to participate in this conference submit an abstract of maximum 500 words using the submission form at http://journals.ed.ac.uk/eor/index. Please make sure your contribution is accessible to those from different disciplines and backgrounds.

The deadline for contributions 31 March 2pm, except for posters which is 15 April 2pm.

Visit the Edinburgh Open Research Conference 2022 | The University of Edinburgh for more details on the themes and types of contribution.

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The Transatlantic Slave Trade and Slavery: primary sources

For over 400 years, more than 15 million men, women and children were victims of the transatlantic slave trade. And on 25th March every year, the International Day of Remembrance of the Victims of Slavery and the Transatlantic Slave Trade offers the opportunity to honour and remember those who suffered and died at the hands of the brutal slavery system, while also raising awareness about the dangers of racism and prejudice today.

At the Library we have access to a range of digital resources that give you access to original primary source material from archives around the world that allow you to find out more about the Transatlantic Slave Trade and the victims of slavery. These are a few that you might like to explore:

Slavery: supporters and abolitionists, 1675-1865
(also known as Slavery Through Time: from Enslavers to Abolitionists, 1675-1865)

Read More

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Dissertation Festival: Exploring library resources for dissertations in gender studies

As part of the 2022 Dissertation Festival, running from 7th-18th March and facilitated by the Academic Support Librarians, Digital Skills and IAD teams, I was invited to attend an online event exploring how to make the most out of resources related to Gender Studies in your dissertation. A recording of the event is available to watch (42 minutes):
Opening slide from the presentation on 'exploring library resources for dissertations in gender studies'. Image includes the University crest offset on the right hand side, and the title of the presentation on the left of the image.

Beginning your search with Subject Guides 

Throughout my time as both a Digital Engagement Intern within Library & University Collections and an undergraduate student, I’ve become aware of just how valuable the virtual Subject Guides are for beginning your research, whatever your field of study. The Gender Studies Subject Guide provides access to databases, journals, periodicals, bibliographies and so much more, as well as initiatives and research projects conducted at the university. 

Going beyond DiscoverEd 

Of course, DiscoverEd is a fantastic tool for navigating the rich resources available through the university, and this event was a great reminder than you can improve the scope of your searches further through Boolean operators and considering the terminology you use. Although the terms we use around gender and sexuality have progressed, it’s worth recognising archaic terms, particularly when accessing historical databases. This event also highlighted the new Yewno service which allows you to build visual maps through cross-referencing keyword searches across library databases. All you need to do to access it is log-in via your institution and there are lots of handy instructional videos to help you get started! 

Accessing the Centre for Research Collections 

The second half of the event discussed some of the collections held by the university, including the Lothian Health Service Archive which contains a wealth of health-related material. A key takeaway for me was in recognising the multidisciplinary nature of Gender Studies and how much material is available in other historical archives and databases. I was a bit daunted about accessing the Centre for Research Collections at first but having a clear idea of what you’re looking for and using the support materials available online will help you get the most of it the rich resources within them. 

Whatever your topic, the Dissertation Festival has a wide range of online events which will help you get the most out of the resources available to you. 

Tristan Craig 
Digital Engagement Intern (Equity, Diversity and Inclusion)  

 

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The Man who Went to the Moon and the Woman who Helped Bring him to Langholm: A Tale of Two Leaps

I’ve now been working with the EERC Regional Ethnology of Scotland Study since 2011 and for the CRC-RESP Archive Project since 2018.  My jobs have allowed me to be involved with all aspects of our work, from training new fieldworkers and providing feedback on first interviews right through to listening to the interviews and preparing them for upload to the RESP archive website.

On any given day, when I sit down to start listening to a RESP recording, I know I’m going to learn something new.  In a world where it can seem we’re all hell-bent on destruction of one kind or another, the RESP recordings demonstrate that people are keeping on keeping on, as they always have done: working hard, enjoying life, doing their best, caring about the small stuff, and the huge stuff.  By way of illustrating something of the diversity of the collection, here are some examples from my listening over the past week or so:

  • From a recording made in 1979, Elizabeth Davidson talks about her early life in Carsluith in the first years of the twentieth century, when money, opportunity and choice were in short supply but life was nonetheless very full. Along with interviewer, David Hannay, she also reflects on the death of family members who, in more recent times would have easily survived their illnesses: scarlet fever, an infected wound, tuberculosis.
  • From a recording made in 2019, David Davies describes his musical life – from his childhood learning to play the piano, then working in a music shop on the Royal Mile in Edinburgh, to accompanying Dean Martin as he sang ‘Little Old Wine Drinker’ in an impromptu performance on a ship travelling from New York back to the UK.  It was clearly a fantastic life and one he enjoyed greatly.  At one point he was working at a hotel in New Brighton where his beautiful and ornate concert-organ was on a turntable in the middle of the dancefloor.  As he played, the dais revolved and the dancers circled around him.  Very stylish, no doubt, but not so practical.  Two attendees had to help David off the dais at break-time because he was too dizzy to walk.  And this wasn’t a life without hardship and difficulty.  It’s clear from his testimony that David’s peripatetic lifestyle made establishing a settled home life difficult, with his family having little choice but to uproot and resettle when each job finished and the next opportunity was in a different town or another country.
  • From a 1996 recording, 80 year old retired millworker Duncan Adam, whose father died during World War 1 when Duncan was a toddler, described his understandable reluctance to go to War when it came time for him to be conscripted during World War 2. With a wife and young child at home, Duncan must have feared history repeating itself with his own family.
  • And from an interview made in 2020, sisters Betty and Suzanne recall their childhood in Fisherrow where to venture ‘over the bridge’ into nearby Musselburgh was widely regarded as ‘unnecessary or unwise’ and where their fisherman father regarded his Perth forbearers, who came to Fisherrow in 1800, as recent incomers!

It’s such an amazing privilege to be able to spend my working day listening to these recordings and preparing the files and supporting documentation so that the recordings can be shared on our Project website.  It’s all very well to collect these valuable recordings, which tell us so much about our shared cultural lives, but it’s also imperative that we can than share this material with a wider audience both to respect the time and energy given by our volunteer fieldworkers and interviewees and also to try to ensure these recordings are widely available and accessed.  This ethos is at the heart of everything we do at the RESP and a central part of my job as RESP Archives Assistant.

Another central part of the RESP work is to train local volunteer fieldworkers to make fieldwork recordings in their local area and it’s rare for me to do any local fieldwork.  However, I have been fortunate enough to be the interviewer on a small number of recordings made in Dumfries and Galloway and a significant local anniversary prompted this blog, about an interview I carried out in 2013, in Langholm, with Grace Brown.  Also present that day, as cameraman, technician and fellow interviewer, was my colleague, Mark Mulhern, Senior Research Fellow at the EERC.

In 1969, just a short time after Neil Armstrong became the first man to walk on the moon, Grace Brown and her colleagues on the Langholm town council – in a huge leap of faith and audacity – voted unanimously to write to Neil inviting him to become a Freeman of Langholm.  As Grace explained to me, Langholm is the ancient homeland of the Armstrong clan and the town had been extremely excited and diligent in following Neil’s progress in the time leading up to the moon landing.  A letter was duly despatched, through a Langholm exile living in Houston, Texas, and, although they had to wait some time to hear back, Neil did accept that invitation and when he visited Scotland in 1972, to deliver the Mountbatten Lecture at the University of Edinburgh, he also travelled to Langholm to become the first man to receive the honour of Freeman of Langholm.

For months before the visit, the town council were in a state of high alert and Grace remembers this event as the highlight of her career.  As Neil was to be the very first Freeman of Langholm, a Burgess Ticket was commissioned, along with a ceremonial box to contain this.  The box, made by a Kirkcudbright artist, was an exact representation of Hollows Tower. The whole community were excited about the upcoming visit and Langholm became a destination for press and public alike.  Grace recalls the Chicago Tribune printed a map of the British Isles with only 2 places marked on it, London and Langholm!  She also describes in detail the itinerary for the time that Neil and his wife, Jan, were in Langholm.  One of the many gifts presented to the couple during the visit was a mohair shawl made from Lunar Tartan.  This tartan, which reflected the colours of lunar rock brought back from Neil’s voyage, had been designed and produced by cloth designer, Ian Maxwell, and partner Alasdair Irvine to celebrate the moon landing and the mohair stole was woven at their Esk Valley mill.

I’m not going to say any more about the interview and hope I’ve done enough to tempt you to listen to the interview in full, which you can do by following this link https://edin.ac/3KwBBNi

In her presence, back in 2013, Grace bubbled with excitement and pride as she talked about the visit.  It was such a pleasure and privilege to speak to her.  At one point I said to her that Mark and I had been excited to meet her, a woman who had shaken hands with the first man to walk on the moon.  ‘That’s right’, she replied ‘…ah didn’t wash ma hand for a week!’

Caroline Milligan, RESP Archives Assistant

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“A Beautiful Way to Remember” – Digitising the LHSA’s HIV/AIDS Collections

At the beginning of this year, I started in my role as the Cultural Heritage Digitisation Service’s new Digitisation Assistant. As part of the team responsible for providing the main digitisation services for the university’s heritage collections, I have been getting familiar with some the unique and varied collections here at the University of Edinburgh, as well as learning the ins and outs of cultural heritage digitisation. Read More

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University of Edinburgh’s new Research Data Management Policy

Following a year-long consultation with research committees and other stakeholders, a new RDM Policy (www.ed.ac.uk/is/research-data-policy) has replaced the landmark 2011 policy, authored by former Digital Curation Centre Director, Chris Rusbridge, which seemed to mark a first for UK universities at the time. The original policy (doi: 10.7488/era/1524) was so novel it was labeled ‘aspirational’ by those who passed it.

"Policy"

CC-BY-SA-2.0, Sustainable Economies Law Centre, flickr

RDM has come a long way since then, as has the University Research Data Service which supports the policy and the research community. Expectation of a data management plan to accompany a research proposal has become much more ordinary, and the importance of data sharing has also become more accepted in that time, with funders’ policies becoming more harmonised (witness UKRI’s 2016 Concordat on Open Research Data).

What has changed?

Although a bit longer (the first policy was ten bullet points and could fit on a single page!), the new policy adds clarity about the University’s expectations of researchers (both staff and students), adds important concepts such as making data FAIR (explanation below) and grounding concepts in other key University commitments and policies such as research integrity, data protection, and information security (with references included at the end). Software code, so important for research reproducibility, is included explicitly.

CC BY 2.0, Big Data Prob, KamiPhuc on flickr

Definitions of research data and research data management are included, as well as specific references to some of the service components that can help – DMPOnline, DataShare, etc. A commitment to review the policy every 5 years, or sooner if needed, is stated, so another ten years doesn’t fly by unnoticed. Important policy references are provided with links. The policy has graduated from aspirational – the word “must” occurs twelve times, and “should” fifteen times. Yet academic freedom and researcher choice remains a basic principle.

Key messages

In terms of responsibilities, there are 3 named entities:

  • The Principle Investigator retains accountability, and is responsible as data owner (and data controller when personal data are collected) on behalf of the University. Responsibility may be delegated to a member of a project team.
  • Students should adhere to the policy/good practice in collecting their own data. When not working with data on behalf of a PI, individual students are the data owner and data controller of their work.
  • The University is responsible for raising awareness of good practice, provision of useful platforms, guidance, and services in support of current and future access.

Data management plans are required:

  • Researchers must create a data management plan (DMP) if any research data are to be collected or used.
  • Plans should cover data types and volume, capture, storage, integrity, confidentiality, retention and destruction, sharing and deposit.
  • Research data management plans must specify how and when research data will be made available for access and reuse.
  • Additionally, a Data Protection Impact Assessment is required whenever data pertaining to individuals is used.
  • Costs such as extra storage, long-term retention, or data management effort must be addressed in research proposals (so as to be recovered from funders where eligible).
  • A University subscription to the DMPOnline tool guides researchers in creating plans, with funder and University templates and guidance; users may request assistance in writing or reviewing a plan from the Research Data Service.

FAIR data sharing is more nuanced than ‘open data’:

  • Publicly funded research data should be made openly available as soon as possible with as few restrictions as necessary.
  • Principal Investigators and research students should consider how they can best make their data FAIR in their Data Management Plans (findable, accessible, interoperable, reusable).
  • Links to relevant publications, people, projects, and other research products such as software or source code should be provided in metadata records, with persistent identifiers when available.
  • Discoverability and access by machines is considered as important as access by humans. Standard open licences should be applied to data and code deposits.

Use data repositories to achieve FAIR data:

  • Research data must be offered for deposit and retention in a national or international data service or domain repository, or a University repository (see next bullet).
  • PIs may deposit their data for open access for all (with or without a time-limited embargo) in Edinburgh DataShare, a University data repository; or DataVault, a restricted access long-term retention solution.
  • Research students may deposit a copy of their (anonymised) data in Edinburgh DataShare while retaining ownership.
  • Researchers should add a dataset metadata record in Pure to data archived elsewhere, and link it to other research outputs.
  • Software code relevant to research findings may be deposited in code repositories such as Gitlab or Github (cloud).

Consider rights in research data:

  • Researchers should consider the rights of human subjects, as well as citizen scientists and the public to have access to their data, as well as external collaborators.
  • When open access to datasets is not legal or ethical (e.g. sensitive data), information governance and restrictions on access and use must be applied as necessary.
  • The University’s Research Office can assist with providing templates for both incoming and outgoing research data and the drafting and negotiation of data sharing agreements.
  • Exclusive rights to reuse or publish research data must not be passed to commercial publishers.

Robin Rice
Data Librarian and Head, Research Data Support
Library & University Collections

Posted in archiving research data, Awareness raising and advocacy, Data management planning, Data sharing, Data support, Funder compliancy, Guidance, News and publications, Open Research, software preservation | Tagged , | Comments Off on University of Edinburgh’s new Research Data Management Policy

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