Come and meet your Academic Support Librarian at drop in sessions on the 1st Floor, Main Library
27th October- 31st October
The School of Scottish Studies Archives holds:
As part of the University’s Gaelic Week programme of events we will be popping-up at the first floor reception desk in the University Library on Thursday 23 October, 2-4pm. We will be highlighting some of our Gaelic holdings but will also have information available on all of our collections.
Over the past sixty years, fieldworkers at the School of Scottish Studies have collected thousands of audio recordings of songs, music, tales, verse, customs, belief, oral history and much more in Gaelic, Scots and English. These are complemented by film, photographic and manuscript collections. From rallying political songs to soothing lullabies, supernatural tales to humorous anecdotes, traditional crafts to fire festivals; the full range of Scotland’s cultural legacy is represented and brought to life in this rich tapestry of archive material.
There will be an opportunity to listen to some of our thousands of recordings, many of which can be accessed online via the Tobar an Dualchais / Kist o’ Riches website.
You can also learn, hands on, about the history of sound recording. Sound recordings were made using a variety of recording machines from wax cylinders to DAT tapes and digital memory cards. For many decades the reel to reel recording machine using quarter-inch magnetic tape was the standard and as a result the vast majority of our archive recordings are on open reel tape.
We invite you to come along to make your own recording using an open reel tape machine! You can record your own message or why not try one of the Gaelic or Scots sayings that we have selected? You can take the section of tape away with you, and we will also give you a QR code so that you can then listen to your recording online.
All this and more at the School of Scottish Studies Archives Pop-Up Library session on Thursday 23 October, 2-4pm.
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Come and meet your Academic Support Librarian at drop in sessions on the 1st Floor, Main Library
27th October- 31st October
|Monday 27th||Divinity, History, Classics & Archaeology||Politics & International Relations, Economics|
|Tuesday 28th||Literatures, Languages and Cultures||Business School, Informatics|
|Wednesday 29th||Art, Architecture, Music, Law||Medicine|
|Thursday 30th||Sociology, Social Work, Social Policy, Education||Psychology, Philosophy, Language Sciences, Research Methods|
|Friday 31st||Health in Social Science||Chemistry, Physics, Maths|
We look forward to meeting you!
The Library Academic Support Team
The Library Academic Support Team are running Get the Best from the Library Week between 27-31 October. Get the Best from the Library Week is all about helping you find out more about how the Library can work for you at the University of Edinburgh. Come and meet us at the Pop-Up Library, 1st Floor Main Library between 2-4pm every day next week to pick up flyers and freebies!
During Get the Best from the Library Week you can:
The Library Academic Support team provides support to staff and students for all matters relating to library services, so no matter what your question is, we aim to help!
Hope to see you there!
Brought to you by the Library Academic Support Team
Bring these and any other questions you may have to the Pop-up Library on the first floor of the Main Library, where a Librarian will be available to answer them from 10.00 – 12.00 on Friday 24th October.
“The coolest thing to be done with your data will be thought of by someone else” Ingrid Dillo
An earlier start today for the second and last day of the workshop. After morning coffee and a biscuit we settled down to hear all about the NESTOR Seal from Christian Keitel of the Landesarchiv Baden-Wuerttemberg and Chair of the NESTOR working group.
Christian began by explaining how NESTOR sits within the European Framework for Audit and Certification of Digital Repositories. It’s comparatively heavier in its list of criteria than the DSA, requiring the applicant to satisfy 34 criteria, but substantially lighter than ISO 16363, with its 109 criteria. The NESTOR working group was founded in 2010 and its extended certification began in 2013, so it is relatively new in the arena of accreditation with no current recipients of the seal. Like the DSA it is self-assessed by the applicant, and then reviewed twice before a decision is given. There is a charge of 500 Euro to apply and if successful documentation must be made available publicly (however Nestor will hold any documentation considered by the applicant too sensitive to publish). Unlike the DSA there is no expiry date to the Nestor seal. It is possible to reapply but that should be determined by the archive. If there has been a significant change to process/workflow/structure then it may be prudent to reapply.
We heard next from Marjan Grootveld of DANS who explained about the preparations they are currently making before submitting an application for the Nestor Seal. They have approximately 20 staff involved (with varying degrees of intensity) across numerous departments: legal, IT, information managers, the archive, as well as involving senior management in the process. Initially they began by analysing the criteria of the seal, then created a visualisation of the criteria using a spreadsheet to apportion responsibility for the criteria, then they produced a matrix of documentation relating to the criteria (detailing its title and location on their servers), then carried out a SWOT analysis of the project. They hope to submit in 2014, and I wish them luck.
Finally, we heard (after more coffee and cake!) about the much anticipated ISO 16363 standard – the grand daddy of them all and the Formal accreditation level in the framework. Barbara Sierman of the Koninklijke Bibliotheek in the Netherlands and member of ISO-PTAB (Primary Trustworthy Digital Repository Authorisation Body) began by giving a bit of history of this standard, which started after the publication of the Open Archival Information Systems model (ISO 14721) in 2002. In 2005 the TRAC checklist was published by the Research Libraries Group (RLG) and the National Archives and Records Association (NARA). In 2007 development of the full ISO 16363 standard began and was approved in 2012. At that point a draft of the auditor standard, ISO 16919, was written for those who will potentially audit repositories for ISO 16363 certification (and which has yet to be approved, but estimated to be 2015) and the PTAB group was established. Barbara explained that there are slight differences between the TRAC and the full ISO standard. Apparently the US seems to favour TRAC but she recommended using the ISO standard to benchmark compliance (there is a really interesting set of blog posts from David Rosenthal, in August 2014, on the very subject of TRAC and ISO 16363, which I urge anyone interested in accreditation to read).
So the situation at the moment is that until the auditor standard (ISO 16919) is approved there can be no formal assessments of digital repositories. That said it doesn’t stop organisation/institutions from making preparations to their repositories in advance. Barbara pointed out that it is important to look at other relevant standards that are applicable to running digital repositories such as the security standard ISO 27000 (although it is not a requirement that repositories achieve full ISO 27000 status in order to be awarded the ISO 16363) and conducting test audits. The PTAB website has a great page dedicated to preparing for an audit, outlining all the stages and even providing a downloadable self assessment template.
Barbara explained that test audits can take between 1.5 and 3 months, with most of that time taken (as covered by every other speaker) on discussion, writing up missing documents, collecting other documentation and improving existing documentation.
She then left us with a few resources to consult online that were relevant to anyone interesting or intending to carry out some level of self assessment or accreditation on their repository and I’ve posted those resources here:
LLMC-Digital is an archive of historical legal and government documents, managed by a not-for-profit consortium of libraries in the US, but including a great deal of UK, European and global content. It currently includes over 85,000 volumes.
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What is your digital footprint?
It’s the data you leave behind when you go online. It’s what you’ve said, what others have said about you, where you’ve been, images you’re tagged in, personal information, social media profiles and much more.
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Did you know that over 400 items which together form the Gaelic Collections at New College Library have recently been catalogued online. This collection of monographs and pamphlets was put together from various sources, including a substantial donation from the bequest of the Rev. Roderick Macleod. Come and join me at the Pop-up Library (on the first floor of the Main Library) on Wednesday 22 October, 10-12 pm, to find out more.
The Gaelic Collection contains several editions of “Dain spioradail ” by the celebrated hymn writer Peter Grant, and this edition at Gaelic Coll. 250 is the fifth edition, considerably enlarged and improved from earlier editions. It was published in Elgin, in the highlands of Scotland.
The title page information refers to Grant’s Gaelic name Pàdraig Grannd nan Òran, which means ‘Peter Grant of the songs’. Grant was a Baptist minister, born on 30 January 1783 at Ballintua, Strathspey, Scotland. He was a skilled fiddle player, who was able to set his poems on evangelical themes to well known tunes which were popular into the twentieth century. This work is typical of the works in the Gaelic Collection, which contains many volumes of religious poetry.
Christine Love-Rodgers, Academic Support Librarian – Divinity
Last week I was in The Hague (as you do!) and was introduced to many new things…lots of cyclists, sprinkles on toast and of course Trust and Certification, the reason I was there!
So going to a workshop on trusted accreditation before we’ve developed a digital preservation repository may seem like we’re putting the cart before the horse, but there is method in this madness.
Full accreditation is not just a badge of honour, it demonstrates to users that the content and the processes employed to manage that content meet international standards of trustworthiness. That said I believe with that end goal in mind it is important to consider what is required to achieve certification during the planning stage of a digital preservation repository (call it time saving!).
The first day of this two day workshop began with the question “what is trust?”…and what does it mean to trust and be trusted. In relation to digital repositories an organisation or institution must place trust in its users when they’re interacting and using content and likewise users must be able to trust that what they are using is authentic and reliable. To install trust repositories must address three key risks a user faces when dealing with digital content – uncertainly (the risk that the data may not be authentic or may have been compromised), dependence (on digital content being available), and vulnerability (that if the data is not what it purports to be their own research may, as a result, be compromised).
So what is the answer? – Trustworthiness!
The workshop defined what it termed ‘building blocks’ to address the issue of ‘trustworthiness’. These were separated into two areas; ‘trustee actions and attributes’, which a repository should do/have to address its trustworthiness (such as guarantees, identification, transparency, integrity) and ‘external acknowledgement’ such as third party endorsements (ISO 16363, Data Seal of Approval (DSA).
In 2010 the Memorandum of Understanding for the EU framework for digital repositories was signed by three parties the CCSDS, the DSA and the DIN Working Group. This created a three tiered approach to accreditation starting with the Basic level, (Data Seal of Approval), then moving onto the Extended level (NESTOR, based on DIN 31644), and finally the Formal level or full ISO 16363 accreditation (although attaining this level is not possible until the certification standard for auditing bodies, ISO 16919, is approved – anticipated to be 2015).
After the break we were introduced to the Basic level, Data Seal of Approval, by Paul Trilsbeek of the Max Planck Institute for Psycholinguistics and member of the DSA Board. He introduced the DSA and its 16 guidelines, and explained that it is a self assessment accreditation, which can be carried out online, and is then assessed by peer review (normally completed within 2 months). The process for attaining the DSA is overseen by the DSA board and is awarded for a maximum of 2 years, so attainees need to reapply to continue to be certified. The first assessment was carried out in 2010 and to date a total of 36 Data Seals have been awarded with a further 34 in progress. There were two interesting points Paul noted. Firstly, whilst it is possible for an institution/organisation to outsource some of the guidelines, such as storage for example, it is not possible to outsource all of them. Secondly, an organisation/institution needs to look carefully as to where it places the DSA logo on its website. The DSA is for a repository, it’s not organisation-wide. Misplacement could mislead a user.
We were then treated to case studies of organisations/projects that had implemented the DSA standard. First up was Natascha Schumann of GESIS. She outlined the process they took to achieving the DSA on their existing repository, a multi step approach to reviewing existing workflows, identification of missing documentation, creation of new documentation such as a policy on preservation and collections, and development of a spreadsheet that listed all the required documentation by title with links to their various locations (a great way to consolidate documents and to keep yourself on track!). Natascha mentioned that eff0rt involved was collaborative, across departments in the organisation with approx 6 – 8 people being involved with differing levels of intensity.
Then Pavel Stranak of CLARIN spoke about their efforts to achieve certification. They began the road to DSA in January 2014. The process took, he explained, approx 1 weeks work spread over the course of 6 months. So its not a labour intensive process, but it does rather depend on how much gap filling an organisation needs to do with its processes and supporting documentation. And it can require several submissions before the DSA is awarded. Pavel mentioned that in one submission they were rejected because of a grammar error in one sentence! So proof-reading is a priority! Interestingly Pavel explained their way of dealing with guidelines they didn’t quite agree with. They were concerned with the guideline on recommended formats, which they felt would restrict the repository and potentially compromise the integrity of the data it held. Pavel clarified that formats of research data are unpredictable and so applying repository restrictions would be damaging. Their approach was to challenge the guideline and explain in its application why it felt it was unnecessary for them to comply with it. And that is perfectly reasonable thing to do and it certainly did stop them from getting the DSA!
Lastly, Ingrid Dillo of DANS outlined their roadmap to accreditation, which started in 2010 by achieving DSA status, along with carrying out an ISO test audit (the results from which formed their work plan for the following year), then in 2013 they renewed their DSA certification, and are currently preparing for NESTOR certification (more on that tomorrow). Along side all this work they carry out yearly DRAMBORA risk assessments. Ingrid also noted that the volume of work to apply for the DSA equated to approx 1 – 2 weeks of effort, similar to Pavel’s assessment, but is again dependant on how near or far an organisation/institution is to complying with the guidelines. However, her advice was clear getting “commitment from the top” is crucial to your success when applying for the DSA and that organisations/institutions should pace themselves when it comes to accreditation “use the [EU] framework, don’t aim to high at once”. She also raised an interesting point, which sparked some discussion, on what type of repository should go for the DSA. She considered it only worthwhile for ‘back office’, dark archive, repositories, and not particularly relevant (given the effort) for active research or ‘front office’ repositories. What do you think?
Stay tuned for Day 2…
Q. Do you know how to get hold of items that we do not hold in the library collection?
A. We can show you how to use the Inter Library Loans (ILL) service.
Q. Is there a journal or database you think the library should subscribe to?
A. We’ll tell you how you can contact your Academic Support Librarian.
We’ll reveal all this and more at our next Resources Plus pop-up library session on Tuesday 21st October from 2 till 4 on the 1st floor of the Main library.
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