Since I started working with the New College Collections, one of my main aims has been to get the archives catalogues, which sit in a papery, five binder splendour in Library Hall, online. Up until now, with a few exceptions, it has only been possible to consult these catalogues in New College Library itself.
Created sometime in the 1990s, the archives catalogues and attendant indexes are a useful finding aid, however they do not meet archival descriptive standards and could not be added into the catalogue without a lot of extra work.
Bearing this in mind and the resources available, I have created PDF files of the catalogues, divided them by collection, added cover sheets with outline information and then created skeleton catalogue entries online containing a link to the appropriate PDF.
So far, I am probably about half way, with c.250 catalogue entries now available through the University’s Archives Online website: http://archives.collections.ed.ac.uk . The additions run alphabetically by collection reference (which in most cases is directly related to the collection provenance) from MS ADE (Adelpho-Theological Society) to MS BOW (Rev Archibald Bowie) and through from MS BOX 1.1 (Associate Burgher Theological Hall) to MS BOX 54 (Papers of James Fraser of Brea). There are also the more recently catalogued collections in AA4 to AA7 (Very Rev Prof John McIntyre, Very Rev Prof James Whyte, Rev Tom Allan and Rev Prof Alec C Cheyne), the Chalmers Papers (MS CHA), and those allocated a GD reference number some years ago such as the Oldham papers (MS OLD or GD2), papers of Rev Robert Murray McCheyne (MS MACCH or GD16), the Martin Papers (MS MAR or GD14), and the Denney Papers (MS DEN or GD27).
It should be noted that the MS BOX series is a miscellany, which seems to have come almost entirely from the Library of the General Assembly of the Church of Scotland. In an attempt to make its contents more visible to users, it has been divided up into c.190 separate entries, highlighting where possible names of people, organisations and places, relevant dates and in some instances topics.
Admittedly, this solution is imperfect but it is most definitely a step forward. Only another 300 or so entries to go!
Kirsty M Stewart
New College Collections Curator