Diamonds and Rust: Re-housing the Student Records


One of the largest components of the Department of Social Work’s archive is a collection of over 1000 student admission files from 1928, when the school was transferred to the university, to the mid-1950s.

This is a wonderful set of records. As well as telling us about the backgrounds, interests and careers of the students they are also a rich resource for social history. The files cover a period of social reform and change – World War 2, the introduction of the welfare state, immigration and changing population. They make it possible to build up a picture of the personalities involved in the profession at any given time and, through the inclusion of descriptions of jobs for which the students are applying, we can see the advancement of social work as a field during this period.  Our previous blogpost “A New Profession” looks at the contents of these files in more detail.

This short post looks at the process of re-housing this material.

Archival boxes and folders

Paperclips and Pins

The first task was to remove all rusty paperclips, staples and pins. Not only do they pose an injury risk to those looking at the material, they also make it difficult to view the material without folding or tearing the pages and over time the rust will further stain the paper. Where necessary metal paperclips are replaced with archive friendly plastic ones.

Tool for removing staples



Folders and Boxes

In their original state, the admission files were housed in overcrowded file boxes. The boxes were dirty and too small resulting in the contents of the files being subjected to wear and tear over the many years of being removed and returned. Moreover the files were stored vertically meaning much of paper was becoming distorted.

Once all staples and pins had been removed each file was re-housed in an archival standard folder. The files consist of many different sizes of paper and so they have been re-housed in four-flap folders which will keep all the contents secure but also easily accessible.

Several files were housed in one overcrowded folder……

…..and multiple folders squashed into overcrowded boxes

Archival 4 flap folder

New folders in archival box

Where photographs were present they were placed in protective see-through pockets.

Photograph in protective sleeve (plastic paperclip for scale)

Similarly any pages that have been “repaired” with sellotape were placed in archival polyester sleeves so as to prevent the sellotape leaking onto other pages as it degrades. In the future these pieces of sellotape will hopefully be completely removed.

Research Assistant Sarah helping with the re-housing – thanks Sarah!

Rust removed, double click on the images here to view just some of the diamonds uncovered during the process.







The Edinburgh School of Social Study and Training


Social work training at the University of Edinburgh has gone through several guises since it was first taught in 1918.  Initially it was established as the Edinburgh School of Social Study and Training, under the auspices of the University of Edinburgh.  The School was established to meet the increasing need for trained social workers, in the broad sense of the term, which had been highlighted during the First World War.  A number of civic minded citizens, including several University of Edinburgh lecturers, came together to form an Association for the Promotion of Social Study and Training in 1917.  The School began teaching students in 1918.  The School operated as a separate body until it amalgamated with the University in 1928 to become the Department of Social Studies and Training.  Archival material gives us rich insights into these early years, and the work that was done to keep the School running and demonstrate that training for social work was both feasible and worthy of association with the University.

Theoretical and Practical training:

The first lecture of the Edinburgh School of Social Study  and Training was given by Miss M. T. Rankin on the subject of ‘Social Economics’ on 8th January 1918  at 4.15pm in the Mathematical Institute, 16 Chambers Street (shown opposite).

The lecture series for the term also included ‘Social Ethics’ and ‘Personal and Public Hygiene’. Students could enrol for the full 2-year Diploma Course or attend individual classes, with public lectures also being given on topics such as ‘The Nature and Duties of Citizenship’ and ‘The Co-operative Movement in Edinburgh’.  By 1927 the curriculum had expanded to include, among others, courses in Elementary Anatomy and Physiology, Social Psychology, Office Work and Moral Philosophy.  As well as attending theoretical courses students undertook practical training for 3 days each week working in a variety of settings for example day nurseries, juvenile and adult courts, the Craiglockhart Poorhouse, and the Welfare Department of the North British Rubber Works.  Additional visits were organised to factories, hospitals and public health departments.


Student and their career prospects: 

Initially numbers enrolling in the School were small, but they gradually grew from 11 full time students in 1918 to 34 in 1927.  The School was training its students for social work, but at this time the field encompassed much broader roles that it does today, including jobs such as Factory Inspectors, Welfare Workers, Labour Organisers and House Management Workers.  Archival material notes that former students went on to have careers in a variety of roles such as the Maternity and Child Welfare Visitor, Stockton-On-Tees; the Industrial Secretary of the YMCA, China; the Police Court Missionary and Probation Officer at Marlborough Street Police Court, London; and the Assistant Welfare Worker in Fry’s Chocolate and Cocoa Works. As well as providing training for social workers the School offered a Health Visitor’s Probation Certificate, which was awarded to 132 students.  Archival material also shows that the School was also approached to offer various forms of training and lectures to other groups including disabled officers following the First World War, Women Police Officers and the Edinburgh Women Citizens’ Association.


Amalgamation with the University:

The Director of the School, Miss Nora Milnes, and the wider Executive Committee of the School were keen that the School and its students be afforded academic recognition on a par with the other social studies courses being run at Universities around the UK.  The School quickly began setting out its case for its relationship with the University to become more integrated.  This was achieved in 1928 when the University Court agreed to the proposed amalgamation and the School became the Department of Social Studies and Training.  Announcing the amalgamation in the 1928 Annual Report Nora Milnes notes that:

“the change which is now to take place is the best proof of the success of the School.  Social Study has won for itself a recognised position not only in the University, but also in the City of Edinburgh.”


A New Profession

From 1 October 1928 The Edinburgh School of Social Study and Training, established in 1918, was to be incorporated into the University. Students at the school had been entitled to a university qualification since 1922 but they were now to become students in the newly created Department of Social Studies and Training with Miss Nora Milnes as it’s director and also lecturer in Social Economics. Professor Kemp Smith at the University’s AGM said the move recognised that “a new profession was coming into existence”.

Who were the students who wanted to pursue this new profession? Where did they come from and what became of them? And how, in the first 20 years, did this new university course develop?

Some answers to these questions can be found in the collection of student admission files belonging to the department and covering the period from 1929-1956. As with any records containing personal information they are subject to Data Protection regulations, however the earlier files can provide a wonderful insight into the interests and progression of some of the department’s very first students.

Why social work?

On their application forms, each potential student was asked to explain why they had chosen this career path.  It is quite remarkable how the answers to this question, although varying in detail, all allude to the overriding wish to work with people and not things, and not just to work with people, but to help them overcome whatever difficulties they may be facing.  Being of use to the community and pursuing a worthwhile career also frequently appear as reasons. One student showed particular dedication by stating they wanted a career that “did not finish on leaving the office”.

The files include details of practical placements and serve to demonstrate some of the careers the students hoped to pursue – almoning, personnel management, child welfare to name a few:


Who were the students?

“I enjoyed my two years at Edinburgh and how much I value the broad lines of the course before plunging into a more specialised portion of social work”

Enrolment form for Jean Inglis, one of the last students to graduate from the School of Social Study and Training before it became incorporated into the University

Despite all sharing a goal to pursue a career in social work and welfare, the files show that the students were an interesting mix of young and old, British and overseas, male and female. Below are just a few examples of the diverse body of students who enrolled:

Marlene Kwok b.1932 d.2013

Marlene Kwok

Students came from India, Singapore, Australia, USA, Burma and all over Europe. Marlene Kwok hailed from British Guyana and attended Edinburgh University 1955-1956 graduating with a Certificate in Social Study. She returned home and wrote to Marjorie Brown in 1961 saying she was awaiting the general elections in August that year when the country’s new constitution would come into effect. Marlene wrote “Scenes from the History of Chinese in British Guyana”, a copy of which she presented to the University Library.

Cedric Mays

Cedric Mays b.1907

One of the department’s mature students, Cedric “Spike” Mays was 45 years old when he enrolled on the course in 1952. His application includes a letter of reference from Edwin Muir in his capacity as warden at Newbattle Abbey College where Mays was a contemporary of George Mackay Brown.

Originally from Essex, Cedric’s memoir “Reuben’s Corner: An English Country Boyhood” was first published in 1969 and subsequently re-issued as “The Only Way Was Essex” in 2013. He kept in touch with staff in the department and refers in one of his letters to his association with Lieutenant Colonel Alfred Wintle, subject of the book and biopic “The Last Englishman”, for whom he was organising a lecture tour of the USA following the Colonel’s six month imprisonment. The pair had met while convalescing in a military hospital.

Zbigniew Leszczynski (Les) 

Les was one of a number of Polish students who enrolled on the course.  Originally from Warsaw, Les arrived in Britain during the Second World War and graduated from the University with a Certificate in Social Study in 1948. A gifted artist he went on to study at Edinburgh College of Art and finally became an art teacher in the north of England. He also exhibited several works at the Royal Scottish Academy. He died in 2003 and his obituary can be read here.

Enrolment form for Marjorie Alice Brown who became Director of the School of Social Study in 1951

Students with Disabilities

It is also worth noting that at least four blind students studied at the department during this period. While attitudes of the staff varied as to the department’s capacity to cater for their needs, there was a general consensus that students with disabilities could be particularly suited to a career in social work. William Oliver, Professor of Organisation of Industry and Commerce, was especially enthusiastic, writing that he believed blind students “had a wonderful capacity for visualising the spoken word”.

Keeping it in the Family

The Ogilvy Wederburn sisters Janet, Katherine and Elspeth all gained their Certificates in the 1930s while Helen and Hilda Noble were both approaching 40 years old when they graduated with Diplomas in the same decade. In addition six other sets of sisters gained qualifications from the department during this period, including one set of twins, perhaps showing that a predisposition to follow a certain path can run in families!

Sylvia Perera came to study in the department from Singapore and graduated with a Certificate in 1957


The students went on to have varied careers: teachers, managers, almoners, ministers of religion. The correspondence of those who kept in touch with staff are full of wonderful details of their journeys both within and outwith the field of social work. One former student who went into personnel management wrote about her position:

“It is a complete contrast in every way to the Glasgow factory – that one had about 2000 workers – this one considers itself very large with about 700 workers. Here they have as yet no trained nurse so I pull out splinters and plaster up burns etc. as well as interviewing, engaging, follow-ups, absentee, health and personnel records, supervising canteen……..I visit our girls who are out sick too and the only difference between slummy bits in Glasgow and here seems to me to be that here they are rather more cheerful, they drink more and there are infinitely more religious devices on all the walls”

Yolanda Vitolins b. 1930 d.2006. Originally from Latvia, Yolanda gained a Certificate in 1955 and went on to work at the Royal Edinburgh Hospital where she supervised students from the department on their placements.

Of those that stayed in the field of social work there are some notable alumni, a few of which are listed below:

Dr Alexina McWhinnie (1923-2017) graduated from the department in 1943 and was awarded a Carnegie Scholarship to do her PhD which was on the subject of adoption. Her first book, “Adopted Children, How They Grow Up” was published in 1967. As a Senior Research Fellow at Dundee University Dr McWhinnie conducted research into IVF and Donor Insemination families and also edited Who Am I? a collection of essays written by DI adults. She was an advocate for the rights of adopted people and the donor conceived and was awarded an MBE in 2010.

Kathleen Kufeldt (nee Galvin) would go on to have a very distinguished academic career, earning a PhD in child welfare, publishing many books and articles on the subject and teaching at the Universities of Newfoundland and New Brunswick.

Mary Neilson and Margaret Adams

Former students Mary Neilson (Certificate 1937) and Margaret Adams (Certificate 1951) co-authored the following publications which can both be found in the University Library:


Read about more alumni at

These files are so much more than simple application forms; they can tell us so much about the beginnings and subsequent development of social work education at the University of Edinburgh and the personalities of those who taught and studied here.

They can also tell us about the progression of this “new profession” and as an added bonus can often give us first hand accounts of social history – the evacuation of school children to Brighton and the journey of WAAF members to Australia via Africa and Hong Kong being just two examples. As such they are a really invaluable and unique resource.