Tag Archives: Archives

IIIF Conference, Washington, May 2018

Washington Monument & Reflecting Pool
Washington Monument & Reflecting Pool

We (Joe Marshall (Head of Special Collections) and Scott Renton (Library Digital Development)) visited Washington DC for the IIIF Conference from 21st-25th May. This was a great opportunity for L&UC, not only to visit the Library of Congress- the mecca of our industry in some ways- but also to come back with a wealth of knowledge which we could use to inform how we operate.

Edinburgh gave two papers- the two of us delivering a talk on Special Collections discovery at the Library and how IIIF could make it all more comprehensible (including the Mahabharata Scroll), and Scott spoke with Terry Brady of Georgetown University showing how IIIF has improved our respective repository workflows.

From a purely practical level, it was great to meet face to face with colleagues from across the world- we have a very real example of a problem solved with Drake from LUNA, which we hope to be able to show very soon. It was also interesting to see how the API specs are developing- the presentation API will be enhanced with AV in version 3, and we can already see some use cases with which to try this out; search and discovery are APIs we’ve done nothing with, but these will help the ability to search within and across items, which is essential to our estate of systems, and 3D, while not having an API of its own, is also being addressed by IIIF, and it was fascinating to see the work that Universal Viewer and Sketchfab (which the DIU use) are doing to accommodate it.

The community groups are growing too, and we hope to increase our involvement with some of the less technical areas- Manuscripts, Museums, and the newly-proposed Archives group in the near future.

Among a wealth of great presentations, we’ve each identified one as our favourite:

Scott: Chifumi Nishioka – Kyoto University, Kiyonori Nagasaki – The University of Tokyo: Visualizing which parts of IIIF images are looked by users

This fascinating talk highlighted IIIF’s ability to work out which parts of an image, when zoomed in, are most popular. Often this is done by installing special tools such as eyetrackers, but the nature of IIIF- where the region is displayed as part of the URL- the same information can be visualised by interrogating Apache access logs. Chifumi and Kiyonori have been able to generate heatmaps of the most interesting regions on an item, and the code can be re-used if the logs can be supplied.

Joe: Kyle Rimkus – University of Illinois at Urbana-Champaign, Christopher J. Prom – University of Illinois at Urbana-Champaign: A Research Interface for Digital Records Using the IIIF Protocol

This talk showed the potential of IIIF in the context of digital preservation, providing large-scale public access to born-digital archive records without having to create exhaustive item-level metadata.  The IIIF world is encouraging this kind of blue-sky thinking which is going to challenge many of our traditional professional assumptions and allow us to be more creative with collections projects.

It was a terrific trip, which has filled us with enthusiasm for pushing on with IIIF beyond its already significant place in our set-up.

Joe Marshall & Scott Renton

Library Of Congress Exhibition
Library Of Congress Exhibition

ArchivesSpace at the University of Edinburgh – the techie side

Introducing ArchivesSpace for researchers and public users, as well as the administrative side for our Archives Team within the Centre for Research Collections, has been an ongoing project for the last 18 months. It has taken us a while to get the service live for a number of reasons and we have learnt lots along the way.

ArchivesSpace is free open source software and is easy to set-up using Jetty and MySQL, however some of our requirements have meant getting to grips with the underlying set-up and APIs of the system. We have also joined ArchivesSpace as paid members as this enables us to get additional support through documentation and mailing lists.

Import of authority controls
We had an existing MySQL database containing thousands of authority terms collected by the Archives Team. It was very important for us to keep these and import them into our ArchivesSpace instance. We imported the subjects using the ArchivesSpace API. Learning how to use the API was made easier by the Hudson Molonglo Youtube videos. We have written simple PHP scripts to allow us to connect to the ArchivesSpace backend and import the subjects and agents from MySQL database exports of our existing authority terms. After some trial and error we have imported 9275 subjects and 13703 agents into ArchivesSpace.

For a while the authorities were not linking with the  resources migrated into ArchivesSpace by the Archives Team,  via the EAD importer. To enable the authorities to link we had to make modifications to the EAD importer in the plugins. The changes are available to view on our Github code repository. We also made changes to the importer to allow us to get a greater understanding of why EAD imports were failing. The reasons why EAD failed to import have changed as new versions of ArchivesSpace were released and the EAD importer is quite strict. The Archives Team migrated 16836 resources (including components) for launch on 9th June.

API for other things
We have also used the API to run through all resources imported from EAD and publish them. By default they were not all published and a lot of the notes and details of the resources were hidden from the public interface. Therefore being able to script the publishing was a great time saver.

Tomcat set-up
We decided to run ArchivesSpace under Tomcat as it is a web server that we have a lot of experience with. However, ArchivesSpace runs easily under Jetty and running it under Tomcat has caused us some headaches, due to URLs issues and the fact that the Tomcat installation script adds a lot of files to Tomcat and not just the web apps.

Customisation
We have customised the user interface for the administrative and public front ends of ArchivesSpace. These changes were made within the local plugin. The look and feel has been made to fit in with our other services such as collections.ed and the colour scheme of the University. This was relatively straightforward as ArchivesSpace UI is based on Twitter Bootstrap. Unfortunately the public UI images were displaying when running in Jetty but not in Tomcat. After some copying of files the images appeared.

ArchivesSpace at University of EdinburghThe Public ArchivesSpace Portal http://archives.collections.ed.ac.uk

Early Adopters
It has taken longer than we had initially hoped to launch ArchivesSpace for a number of reasons. Primarily as early adopters of software there were issues that we did not foresee when the initial version was made available. The ArchivesSpace members mailing list is very active, as it is a new system there are lots of shared questions from those getting to grips with the system and working through their implementation.  ArchivesSpace, particularly Chris Fitzpatrick, have helped steer us in the right direction and shared code. The migration of EAD has been a huge task that has been undertaken by Deputy Archives Manager, Grant Buttars, it has been great to work with him and to get a greater understanding of the format of EAD when resolving issues with failing imports.

We still have lots to do with the system to leverage its full functionality and fully showcase our amazing archives collection through links to http://collections.ed.ac.uk and our image repository. So watch this space.

This post follows on from Grant’s post http://libraryblogs.is.ed.ac.uk/edinburghuniversityarchives/2015/06/22/implementing-archivesspace/

Claire Knowles
Library Digital Development Team